To set up absence codes do the following:
Go to the Employee tab
Click on Time & Attendance Menu
Choose T & A Options Menu
Here you can either pick Full-Shift Absence Codes or Part-Shift Absence Codes
Press Ctrl+M to go into modify mode.
Press F4 to create a new code
Give the code a 2 letter designation under the 'Code' column
Tab across to the 'Description' column, and type in your description
In the next four columns, choose from the drop down menus to match the code to your preferences.
Using the codes:
Go to the Employee tab
Click on Time and Attendance Menu
Choose T & A Authorisation screen
Using a mix of the radio buttons and F5, you can bring up the timesheets for a particular Employee, Team, Department or for All employees
For each employee on the list, there will be an 'Absent all day' tick box. If ticked, this will require a Full Shift absence code be entered. You do this by pressing F5 on the red question marks.
The Hours payable will reflect the reason code you have entered (Holiday etc.)
If the employee and left early/ started late then you would enter the actual time clocked in and out for that employee. Next to the late start or early finish there will be more red question marks, here you would enter a Part Shift Absence Codes.
As with the Full Shift absence codes, the Hours Payable will reflect the absence code you have chosen.
NOTE: Currently, the only way to book a part shift absence in the future is to create a new code in the full-shift section and mark it as partial-entitlement. It is very unlikely we would change this as it would require a complete re-write of how the T&A module works.