Skip to main content

Set up and administration of Customer Owned or Consignment stock

How do I configure consignment stock?

J
Written by Jes Foxall-Beckley
Updated over 2 weeks ago

A Consignment Location is, effectively, a Location that can be considered to be in the customer’s warehouse. Stock in a Consignment Location is sold on movement either into or out of the Location.

  • If the stock in the Location is considered to be customer owned then the stock is invoiced when it is moved into the Location.

  • If the stock in the Location is not considered to be customer owned then the stock is invoiced when it is consumed by movement out to a Works Order.

The top one of these will be invoiced for consumption, the bottom one when moved into the Location.

Note: Consignment Stock is a chargeable Enable Option.
​
​Setting up a Consignment location

  1. Click on the Stock tab.

  2. Select the Stock Maintainance Menu from the list.

  3. Click on Location Maintainance.

  4. This brings up the Location list.

  5. Pressing F5 in the relevant "Consignment Location" column brings up the option to set it to be one.

In this case, the Location is for CUST1 and the stock is considered to be owned by them, meaning they will get invoiced on the movement of stock INTO the location. It is greyed out because stock already exists in there and has been invoiced.

Alternatively, the stock is not owned by the customer and so will be invoiced when the stock is consumed at that location.


​Consignment moving

For parts that are customer owned, they will be charged to the customer when the stock is moved into the Location, and the Invoice will be ready the next day.

Moving stock into the Locations can be done using the usual methods such as directly from Goods In or movement through the Stocked Parts Stock Details page.

The Invoice can be found by:

  1. Navigate to the Sales Invoice Menu.

  2. Select the Consignment Movement Invoice Movement.

  3. Choose the relevant day (which must be before today).

  4. Then create the Invoice and, when set up, can be processed in the same way as any other Sales Invoice.


​Consuming Stock
To get a Sales Order and Delivery Note for parts in Consignment Locations, they will need to be "consumed" by using the Consume Stock option:

To do this:

  1. Navigate to the Stock Tab.

  2. Select the Stocked Parts Menu from the list.

  3. Click the down arrow at the bottom of the Stocked Parts Menu.

  4. Click on the Consignment Stock Consumption option.

  5. This will open up a new menu.

    • There are 2 ways of marking stock as consumed. This is controlled by the CONSIGN_CONSUM_ENTRY_TYPE Control Flag (Control File menu).

      • If it is set to ’Stock LEFT’ (the default), then the Quantity Left in the Location should be used to say the quantity consumed (below, 10 have been consumed, so ’40’ has been entered in the Qty Left column.

      • If the Flag is set to ’Stock CONSUMED’ then the Qty Consumed should be entered.

  6. Then a window asking "Are you sure you want to consume the selected stock?" will appear

  7. Press on Yes, to complete the consumption.

  8. The Delivery Dates can now be set.

  9. Click on OK when complete.

  10. The Sales Order is now created.

  11. The parts will also be delivered.

The Invoice is found in the following place:

  1. Navigate to the Sales tab.

  2. Click on the Sales Invoice Menu option.

  3. Select Consignment Consumption Invoice Production from the list.

  4. This is where it can be produced as normal.

Did this answer your question?