A Non Stocked Part is a Part number that will never be seen in Stock and will not count against Stock Valuation. It is useful for consumables and also for details such as transport costs.
They can be put on to Purchase Orders.
Note: they cannot appear on Sales Orders or Quotes.
To set up a Non Stocked Part e.g. CS - consumable part, please complete the following steps:
Go to Stock
Click on Stock Maintenance
Select Stock Categories
A new screen will be presented
The records in Red are default categories for Stocked Items and for other necessary categories. The records in black have been user defined.
The ones that are stocked parts are the BI, MA, RM and CP. The others are Non-Stocked parts.
Press F4 on the keyboard, this will insert a line for a new category.
Populate the detail, including the relevant Nominal code etc.
Within the consumables category, press F5 on the keyboard with the consumables line highlighted, then press Enter.
It is possible to set up the details of the Non-Stocked Parts here.
Pressing F4 whilst on this page allows a new part to be defined (notice that ticking on "Override" allows the Nominal Code to be altered from the default).
Prices can also be added as usual for a Non Stocked part by pressing F5 on the chevron under the prices column.
These can now be added to a Purchase Order by completing the following steps:
Select Purchase
Purchase Order Maintenance
Hit enter and press F4
Select Enter Item Details then select from its known suppliers
Enter CS in Stock Type field
Enter part number and description, supplier code, qty required and date required
Click OK
CS stock type represents Consumables
It is also possible to set up a non-stocked part directly from the PO line but it won’t have the pricing information behind it.
To see the details of what has been spent on Non-Stocked Parts, the Purchase Order Report can be used.
Select Purchase tab
Select Purchase Order Maintenance
Click on the Reports button
It is possible to filter on the Stock Type and then another line is added to allow reporting on a particular Non Stocked Part.