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Add non-stocked part to a sales order or purchase order

Can I add a non stocked part to a sales order. Our customer issues a purchase order to reference a new release of data. I don't want to add this as a stocked part as it is only a notification but I do need to record it as we have a purchase order

Written by Jes

A non-stocked Part will never be seen in Stock and will not count against Stock Valuation. It is useful for consumables and also for details such as transport costs.
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Non-stocked parts can be put onto Purchase Orders but cannot appear on Sales Orders or Quotes.
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To set up a Non Stocked Part, please complete the following steps:

  1. Go to Stock

  2. Click on Stock Maintenance

  3. Select Stock Categories

  4. A new screen will be presented.

  5. The records in Red are default categories for Stocked Items and for other necessary categories. The records in black have been user defined.

  6. The ones that are stocked parts are the BI, MA, RM and CP. The others are Non-Stocked parts.

  7. Press F4 on the keyboard, this will insert a line for a new category.

  8. Populate the detail, including the relevant Nominal code etc.


For this example, Consumables has been chosen, but any of the other user-defined categories could have been used.

  1. Within the consumables category, press F5 on the keyboard with the consumables line highlighted, then hit Enter

  2. It is possible to set up the details of the Non-Stocked Parts here.

  3. Pressing F4 whilst on this page allows a new part to be defined (notice that ticking on "Override" allows the Nominal Code to be altered from the default).

  4. Prices can also be added as usual for a Non Stocked part by pressing F5 on the chevron under the prices column.

  5. These can now be added to a Purchase Order as normal.

  6. It is also possible to set up a non-stocked part directly from the PO line but it won’t have the pricing information behind it.

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