Overview

How should I change things in FactoryMaster to handle Brexit?

As new rules will apply from the 1st January, we recommend that users will run an account export and an intrastat export/report first thing on the 1st January to ensure they get all the transactions saved and dealt with before deciding if anything needs changing within the FM system.

After the end of the Brexit transition period on 31 December 2020, businesses importing (arrivals) goods into Great Britain (UK minus Northern Ireland) from the EU will still be expected to prepare monthly Intrastat reports if over the £1.5m reporting threshold. This will only apply for 2021. However, businesses exporting goods (dispatches) to the EU will no longer be obliged to prepare Intrastat. Northern Ireland (NI) movements to and from the EU will be required until at least 2025.

Country Code Type

Depending on above please consider carefully if you need to change the country code from EC to Export as intrastat reports will not be longer available when country code type is set to Export but will be available again as soon as country code is set back to EC.

Please also consider is you need to change the relevant VAT code of the countries you are dealing with within the EU.

We would recommend you consult with your auditors and / or accountants about how your business practices are going to change.

Commodity Code

You may need to print a 10 digit commodity code on your commercial invoice, you can use the available commodity code field for this (Allows up to 20 characters).

If you have already a crystal document layout you can add the chosen field yourselves, if you use an internal FM layout or need help with crystal layouts please get in touch with Access.

EORI Number

If an EORI number for exporting goods is required we recommend using one of the analysis codes available on the on the customer addresses /supplier maintenance screens and also make use of one of the text fields on the company details screen.

You also may need to present the EORI numbers on export paperwork (including delivery notes and Invoices)
If you have already a crystal document layout you can add the chosen field yourselves, if you use an internal FM layout or need help with crystal layouts please get in touch with Access.

Northern Ireland Protocol

If you are based in Northern Ireland and are trading with the EU or are selling goods from a location in Northern Ireland, you will be operating under the Northern Ireland Protocol
In this case, your VAT number will need to change to use the XI prefix rather than the GB Prefix.
Maybe make use of one of the Company Details Notes fields and handle changes to your document template (If you need assistance, please get in touch with Access)

Customers with Dimensions

Please refer to this webinar for more information.

Customers with Access Financials